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Practical tools. Specialist support.
Asset control, accounting tools and implementation support to help your business maintain reliable records and stronger financial control.
For product and software support, email support@maccountants.co.za.
MARAIS ACCOUNTANTS & ADVISORY / ASSET SERVICES
Asset control,
labelling & tracking.
Connect every asset to its record.
Know what you own, where it is and who is responsible. We identify and label assets, rebuild unreliable registers and establish a practical routine for verification, tracking and ongoing control.
Arrange an asset-control assessment
- 01
Asset identification
Rugged tags & custom labels
- 02
On-site tagging
Verify, label & rebuild the register
- 03
Smart tracking
Location, movement & utilisation
- 04
Managed asset control
Keep records current & reconciled
A direct Marais service. Assessment, rollout and ongoing support are quoted around your assets, sites and requirements.
Explore asset managementService scope & what to prepare
Asset identification
- Supply of durable asset tags and tamper-evident labels.
- Custom barcode or QR identification linked to the asset record.
- Tag materials selected for weather, chemical and temperature exposure in your operating environment.
On-site tagging
- Physical asset verification and professional labelling on site.
- Build, clean and reconcile the asset register in the agreed system.
- Capture photographs, location, custodian and key asset information.
Smart tracking
- Scope compatible LoRaWAN or cellular-enabled devices and connectivity.
- Location or last-seen visibility, including live updates where supported.
- Movement monitoring, tamper alerts and utilisation insights according to the selected setup.
Managed asset control
- Monthly verification visits or another agreed review frequency.
- Photo-supported movement audits and register updates.
- Variance reporting, depreciation support and reconciled records for audit preparation.
Barcode and QR labels identify assets. Live tracking requires compatible tracking devices, configuration, power and network coverage. Tag specifications, tracking features, reporting, hardware and connectivity costs, and visit frequency are confirmed in your scope and quotation.
For the first conversation, bring an approximate asset count, site locations, your current register and the main control or tracking gaps. We agree access, verification evidence, rollout responsibilities and ongoing reporting before work starts.
PAYROLL IMPLEMENTATION
Vanilla Payroll.
Set up for your business.
We help configure your payroll, prepare employee records, check the first run and establish a dependable reporting routine. For businesses of every size and sector, including industrial and mining operations.
Discuss your payroll implementation
Implementation assistance · Quoted to scope. We do not resell Vanilla Payroll software. Your business arranges its licence and vendor support directly with Vanilla Payroll.
Visit Vanilla Payroll website ↗Implementation steps & what to prepare
Plan the setup
Review your employee numbers, companies, pay frequencies and payroll processes. Agree the implementation scope and responsibilities.
Configure the payroll
Assist with company and employee records, pay cycles, earnings, deductions and payroll settings relevant to your business.
Prepare the migration
Help organise employee information, opening balances and year-to-date figures. Agree the supported transfer method and reconcile the records.
Check the first payroll
Support a trial payroll, payslip checks and reconciliations against approved source records before the agreed go-live date.
Establish the reporting routine
Help your team understand the payroll reports and prepare its monthly and year-end review process, including relevant PAYE, UIF, SDL, EMP201 and EMP501 information.
Guide the handover
Provide practical guidance, a payroll checklist and an agreed first-run review. Additional training or ongoing support can be scoped separately.
Bring your employee count, companies, pay frequencies, current system and target start date. Compatibility, optional modules and licensing are confirmed with Vanilla Payroll. We agree deliverables, approvals and filing responsibilities before work starts. Sensitive records use an agreed secure channel.
ACCOUNTING SOFTWARE ASSISTANCE
Sage Online
Sage Accounting
Online accounting for invoicing, expenses, banking and reporting. Marais assists with company setup, opening balances, day-to-day bookkeeping and reconciliations.
How we assist
- Company settings, account structure, customer and supplier records.
- Preparing opening balances and supported data imports, with reconciliation.
- Invoice, expense and banking routines, user guidance and month-end checks.
- Reporting and VAT review preparation appropriate to your selected plan.
Bring your current version or plan, company count and accounting needs. We agree software access, deliverables, responsibilities and ongoing support before starting. Features and compatibility depend on your Sage edition or subscription.
Sage Pastel
Sage 50cloud Pastel
Desktop accounting for business records, invoicing, cash flow and inventory. Marais assists with company configuration, record preparation, processing routines and ongoing accounting support.
How we assist
- Company settings, general ledger, customer and supplier records.
- Preparing and reconciling opening balances and supported record transfers.
- Processing, bank reconciliation and stock routines relevant to your edition.
- User guidance, reporting, backup routines and month-end accounting checks.
Bring your current version or plan, company count and accounting needs. We agree software access, deliverables, responsibilities and ongoing support before starting. Features and compatibility depend on your Sage edition or subscription.
Marais assistance is quoted to scope. Software licensing, subscriptions and optional modules are separate from our accounting services.
DIESEL RECORDS & REFUND PREPARATION
Diesel Ready.
Every litre connected.
Connect fuel purchases, storage, transfers and actual usage with supporting evidence. Reconcile stock, identify exceptions and prepare organised reports for review.
For diesel-intensive operations, including mining, agriculture, forestry and industry.
Discuss Diesel Ready assistance
From setup to ongoing support · Quoted to scope. Marais assists with planning, setup, record preparation, implementation, training, reconciliation, reporting and review preparation.
What Diesel Ready does
Fuel purchases & evidence
Keep suppliers, fuel receipts, tax invoices and supporting delivery records connected to the company and receiving tank.
Tanks, stock & transfers
Record storage tanks, opening and closing readings, and transfers between bulk tanks and mobile bowsers.
Equipment & usage logbooks
Link fuel use to the asset, operator, location and activity. Record measured litres and the evidence behind each event.
Reconciliation & exceptions
Compare fuel received, transferred and used against physical stock readings. Identify missing records and unexplained differences.
Period review & reporting
Organise the period’s records and keep eligible, held and excluded usage distinct for review. Produce reports from the captured information.
Evidence packs & history
Bring supporting records and their traceable history together for review and audit preparation.
How Marais assists & what to prepare
Assess & plan
Understand your fuel operations, record quality and review requirements. Agree the companies, sites, responsibilities and implementation plan.
Set up the workspace
Assist with company and site setup, suppliers, tanks, equipment, user access and the operational information needed to begin.
Prepare & capture records
Help prepare existing information and supporting documents, guide supported imports and establish purchase, transfer and usage capture routines.
Train & implement
Guide administrators and operational users through their roles, complete an agreed trial period and support the move into regular use.
Reconcile & review
Assist with stock reconciliation, missing evidence, exception follow-up and preparation of records for the agreed compliance review.
Support ongoing use
Assist with periodic reporting, evidence packs, review preparation and day-to-day process questions as part of your agreed support engagement.
Bring your sites, tanks, equipment, current logbooks and reporting needs. Software access, deliverables, responsibilities and support are agreed around your business.
Refund eligibility depends on the actual activities and supporting records; software use does not guarantee a refund. Registration, submission and independent review follow the applicable requirements and agreed engagement. SARS guidance ↗
LET’S GET TO WORK
Your next decision.
A clearer perspective.
Tell us where your business is today, and where you want it to go.